Hiba Academy Hangzhou

1. Submit the online “Enquiry/Registration” (报名咨询表). This is the school's first required action but does not itself guarantee a place; after you submit the form the admissions team aims to contact families within two working days to explain next steps and available intake years. Make sure you save any confirmation and check the OpenApply link the school uses, since subsequent steps use that system.

2. Attend an open day / campus visit (探校日). The school encourages every applying family to take part so you can meet the head of the relevant division and see the campus, facilities and routine in person; the admissions team will notify you of the next available session after you submit your enquiry. Bring the child (where appropriate) and any questions about curriculum, pastoral care, or transport; these visits are often referenced during later conversation with admissions.

3. Complete the formal application on OpenApply. After your enquiry and visit, you must create an OpenApply account and submit the official application form through that portal; the school provides the link from its admissions pages. The OpenApply record is where the school lists the documents it requires (birth certificate, previous school reports, ID, etc.), so follow the document checklist in your OpenApply account exactly.

4. Submit required supporting documents and follow admissions guidance. The admissions office asks applicants to upload or deliver all items listed in OpenApply; the site does not publish a fixed testing/interview workflow for every year, so the admissions team will advise if any assessment, interview or additional evidence is required for the year and grade you are applying for. If you have special circumstances (visa, health, learning support needs, sibling discount requests), declare them early to the admissions team so they can advise about any additional forms or approvals.

5. Fees, optional charges and final place offer. Tuition levels and additional charges (meals, transport, boarding/hostel, uniforms and optional co-curricular fees) are handled separately from the application; published reference figures for recent years show per‑year tuition bands and optional charges but vary by phase (see the school's fees pages and third‑party fee summaries). The school's nursery page lists the nursery (childcare) fee and meal rates, while third‑party summaries list approximate annual tuition for primary, junior high and senior high for recent academic years—contact admissions to get the exact current schedule, payment terms, sibling discounts and any deposit required to hold a place.

The school's public admissions pages do not describe a formal, published waitlist or central ‘pool' system. Admissions and recent news pages note that “other grades may have limited places” or “partial places for transfer/插班” in some years, which indicates availability can be limited and handled on a case‑by‑case basis rather than through a clearly published waitlist procedure. For applicants who are not offered an immediate place, the practical next step is to stay in contact with the admissions office (phone or the admissions email) so they can tell you if a place opens, advise on any supplement lists, and confirm whether a deposit or paperwork will be needed when a vacancy arises.

Hiba Academy Hangzhou publishes a scholarships page that states the school offers awards recognising high achievement or potential in academic work, music and sport; it also references a specific “million‑yuan scholarship plan” with a stated application deadline (example shown on the school page: application deadline 31 December 2025). The school site gives a high‑level description but does not publish full rubric details on the public page; parents should consult the scholarships page and contact the admissions office to request the detailed eligibility criteria, required supporting evidence (e.g., portfolios, competition results, teacher references), application forms or timelines. Where a scholarship is awarded it will typically be applied against tuition according to the school's award letter and terms (confirm the type—merit‑based, partial or full—and any conditions such as annual review). For the most reliable guidance on current scholarship programmes and deadlines, contact admissions directly.