Merchiston International School Shenzhen

1. Enquiry and initial application — Contact Admissions, complete the school's application form and submit it with the required supporting documents and proof of payment of the non‑refundable application fee. Parents should include current passport/ID details, recent school reports, any assessments or Individual Education Plans, and a completed medical declaration so the school can identify support needs early. The school provides downloadable application material and specific contact emails for Longhua and Shekou admissions.

2. Admissions checks and entry assessment — After the application is accepted, the Admissions Department schedules the appropriate assessments. All applicants from Year 3 (age 7) and above take an online entrance assessment; Juniors (Years 1–2) are normally assessed by a meeting with the Head of Juniors and often by a morning or day in class, while Senior applicants sit CAT4 (cognitive) plus an English test and an interview. Parents should ask which specific test their child will sit, whether the assessment can be arranged at the current school (for overseas candidates), and whether EAL or SEN screening applies.

3. Interviews and trial visits — For many junior applicants the school recommends, and sometimes requires, a classroom trial or in‑person meeting; for senior applicants an interview with the Head of Seniors (and Head of Sixth Form for Years 12–13) forms part of the decision. Parents should prepare recent school reports and be ready to discuss any English‑as‑an‑additional‑language (EAL) needs or learning support so the school can assess whether it can provide appropriate support. The Head of Section has discretion to request additional evidence or a Student Support review if additional learning support is suspected.

4. Decision and acceptance — The Head of the admitting section (supported by Admissions and the Head of School) informs parents whether an offer is approved. To secure an offered place parents must confirm acceptance and pay the placement/security deposit (stated on the school invoice as RMB 18,000); the offer may be withdrawn if the deposit is not paid by the invoice deadline. Parents should note the school's invoicing currency (RMB), payment channels, and the credit‑card surcharges and deadlines set out in the fee policy.

5. Waiting list, refusal and re‑application — If places are full the school will place an approved applicant on a waiting list (placement is generally by date application + fee received, with some priority categories). If an application is denied, parents may reapply after six months and should follow any remedial recommendations given in the decline letter. Parents are advised to apply early and to keep their application documentation and contact details up to date while on the waiting list.

6. Pre‑entry requirements and ongoing obligations — Before attendance begins the school typically requests up‑to‑date medical checks and may take a confidential report from the applicant's current school; all students are screened for additional support needs on entry. Parents should understand the school's withdrawal and refund rules (for example, one‑term notice for withdrawal and the stated refund calculations) and the expectation that fees are paid by the due date to avoid late penalties or withheld reports. The school places students in year groups by age as of 1 September and will consider out‑of‑year placements case‑by‑case.

Merchiston operates a formal waiting list. Placement on the waiting list is generally determined by the date the application and application fee are received, though priority is explicitly given to (1) children of full‑time faculty, (2) qualified siblings of current students who have completed the application process, and (3) children transferring from another Merchiston Castle school. Positions on the waiting list are not disclosed to parents; if an applicant does not obtain a place for the term applied for they are automatically carried forward to the waiting list for the following term and, at the end of the academic year, to the appropriate year level for the new school year. The school advises early application because waiting‑list position and available spaces can change; for operational details parents should contact Admissions.

Merchiston publishes a formal Scholarship Policy and runs a scholarship programme that applies to tuition fees only; other costs (boarding, application fees, lunches, extracurricular fees, uniforms, textbooks, etc.) remain payable by the family. Scholarship awards are tiered (examples published include full, 75%, 50%, 25% and smaller discounts) and are normally time‑limited and subject to renewal criteria (academic standards, conduct, attendance and participation), with specific durations varying by year group. The school runs multiple scholarship categories (academic, music, sport, leadership/service/global citizenship, and specific programmes such as a golf scholarship) and evaluates candidates using a mix of tests (e.g., standardised tests/CEM), interviews, written statements, references, and evidence of achievement; sporting scholarships use performance evidence and may require tournament rankings. Application windows and exact eligibility/award levels are published on the school site for specific cycles (for example the school has recent public scholarship campaigns and separate calls for particular programmes), so parents should check the current Scholarship Criteria page and contact Admissions for the latest timelines and the documents required.