Hakuba International School

1. Admissions Process — Step 1: Begin with an Admissions Inquiry. Families start by submitting the Admissions Inquiry form to begin the process. HIS responds with more information and explains the next steps, including how to access the application, transcripts, and recommendations, and a Zoom-based interview. Online information sessions are available to learn about the school's approach, and in-person visits can be arranged if you travel to Hakuba.
2. Admissions Process — Step 2: Prepare and submit the application package. After receiving initial information, families proceed with the formal application, provide student transcripts, and submit recommendations as part of the submission package. A Zoom-based interview is conducted as part of the admissions assessment. This stage determines readiness for English-language instruction and alignment with HIS learning expectations.
3. Admissions Process — Step 3: English readiness assessment. The core language of instruction at HIS is English, and students do not need to be fluent at entry but should have enough readiness to participate in complex discussions conducted in English. The admissions process uses conversations, live writing samples, and information from transcripts to assess whether a student can thrive in an English-only learning environment. Grade-specific English expectations are provided to guide families (e.g., Grade 7: various English benchmarks; higher levels for later grades).
4. Admissions Process — Step 4: Interview and family engagement. The interview is conducted via Zoom as part of the formal assessment, and admissions staff may follow up with additional questions. Families are encouraged to participate in online information sessions or arrange a video meeting if needed to better understand the school's learning model and community. In-person campus visits can also be scheduled.
5. Admissions Process — Step 5: Admission decision and enrollment steps. If admitted, the enrollment process includes paying the Registration Fee and the Annual Fees detailed below. The Registration Fee is 500,000 JPY for overseas applicants or 300,000 JPY for domestic applicants (one-time, non-refundable). Annual Fees cover Middle School or High School tuition, a Boarding Fee if applicable, and a Maintenance & Equipment Fee (boarding vs day students). All listed fees are non-refundable.
6. Admissions Process — Step 6: Calendar and start of year. The HIS admissions timeline follows a rolling basis throughout the year, with new students typically joining at the start of the school year in late August, though limited mid-year openings are possible. For the 2025-26 school year, the first day is August 31, 2025, and the last day is June 13, 2026, reflecting the international school calendar HIS follows.

2. Waitlist/Pool — Waitlist or pool system. HIS describes its admissions as operating on a rolling basis, and it notes that new students typically join at the start of the school year with limited mid-year openings. There is no publicly described waitlist or enrollment pool in the available admissions materials. Based on this, a formal waitlist is not described, and admissions decisions appear to be made as space becomes available throughout the year.

3. Scholarships — Financial aid and scholarships. The school references financial aid as part of its broader fundraising and scholarship activity: funds raised through the HIS Fund provide need-based support to help talented students access the program. The giving materials emphasize that tuition covers only part of the cost, and financial aid is one of the areas funded by contributions. Details about eligibility or the application process for financial aid are not published in the admissions materials; families should reach out to the development/ admissions contacts for specifics.

Note: Key fee details include an Application Fee of 25,000 JPY, a Registration Fee of 500,000 JPY for overseas applicants or 300,000 JPY for domestic applicants (one-time, non-refundable), and annual fees for Middle School (3,740,000 JPY) or High School (4,230,000 JPY), plus a Boarding Fee (2,040,000 JPY) and a Maintenance & Equipment Fee (boarding 500,000 JPY; day students 400,000 JPY). Fees are non-refundable. These figures are current on the school pages. } } }{} {

The school runs admissions on a rolling basis with limited mid-year openings; there is no published waitlist/pool mechanism in the available materials.

Hakuba International School indicates it provides need-based financial aid through the HIS Fund; grants are funded by donations and designated for financial aid, but no public, step-by-step scholarship application process is published.