UIA International School of Tokyo

1. Review the Admissions Handbook. Download and study the Admissions Handbook to understand the full admissions process and school rules. The handbook also covers class placement, the fee structure, and bus routes, which are important for planning and timelines. This step ensures you know exactly which documents and deadlines apply to your application.

2. Apply and arrange a school tour or inquiry online. Submit the OpenApply registration of interest and you can list up to three possible tour dates. The school welcomes visitors from 9:00 to 15:00, Monday through Friday, and the on-site tour is free of charge.

3. School visit and assessment. During the visit you will receive an overview of UIA's mission, philosophy, and curriculum, followed by an in-school assessment conducted by the academic team with a prior appointment. The assessment can take place on the same day as the visit or on a different day. On the day of the assessment, bring the completed Admissions Application Form (in English or Japanese), all documents listed in Section 8 of the Admissions Handbook, and an application fee of ¥11,000 (non-refundable). Additional items required include proof of date of birth, copies of residence cards, health insurance proof, a Health History Form, a Student-Parent Agreement, copies of the last two years' report cards (for EY3 and above), a letter of recommendation, and a transfer/Leaving certificate if applicable.

4. Respond to admissions decision. After the tour and assessment, the admissions team verifies the documents and sends the results by email within five working days. The parent must acknowledge acceptance within seven business days and pay the initial invoice to secure the admission. The academic decision is final, and the school may cancel admission if any information provided is falsified.

5. Eligibility and placement details. Admissions depend on available vacancy and appropriate class placement, plus submission of all required documents and a valid visa for foreign residents. For Early Years, there may be a one-day trial class; for older grades, applicants are evaluated with a written test.

UIA maintains waiting pools for some year groups due to classroom size limits. Maximum seats per class are EY1: 19–21; Grade 1–12: 24. A child may be placed on the waiting list after completing the application process, passing the assessment with a positive result from the Academic Team, and paying the Admissions Application Fee of ¥11,000. The waiting-list offer is valid for one academic year; if no vacancy opens by the end of the year, families may need to reapply for the next academic year's grade level, and a student cannot be on waiting lists for two different grade levels. Priority on the waiting list is not first-come, first-served; criteria such as gender balance are considered, and the Academic Team makes the final decision. The waiting list is capped at 10 students per grade level for the academic year, and admissions may close once the limit is reached. Waitlisted students should continue their current education and may be asked to provide updated transcripts. UIA will contact families as seats become available and they must respond within 10 working days; starting dates can be chosen within a 3-month window.

UIA offers the Future Leaders Scholarship Program for Grades 9–12. Eligible students must be in or entering Grades 9–12 and have a grade average of A (90%) or above to be invited to apply. The process requires a written essay and an in-person interview; notices of selection or rejection are final. Scholarships are reviewed on a semester basis and must be maintained at an A average to continue; if the average falls below 90%, the scholarship is canceled, and renewal is possible if eligibility is reestablished. The scholarship awards 50% of tuition for each eligible grade (two scholarships per grade level: Grades 9–12), and are not combinable with other tuition reductions. End-of-year continuation may be possible if eligibility criteria continue to be met. The application deadline for the current academic year is Friday, April 12th. Scholarships apply to tuition fees only and do not cover other school-related fees. Note: UIA's FAQs indicate that scholarships are not offered for applying students, which may reflect alternative or outdated guidance.